Recordkeeping

Federal OSHA does not provide coverage for the public sector; however, the NAICS code exemption list in the 1904 standards contains public sector NAICS codes. In 1904.37(b)(3) - state recordkeeping regulations, federal OSHA requires state-plan states to gather injury and illness statistics from the public sector. Therefore, the public sector NAICS code exemptions apply only to states where federal OSHA has jurisdiction, but not in states such as North Carolina with state OSHA programs. 

Additionally, NCGS 95-148—Safety and Health Programs of State Agencies and Local Governments, and NCGS 95-143—Record Keeping and Reporting, require public sector employers to maintain these records.

If you have other specific recordkeeping questions, go to AskOSH.

Yes; however, you must be able to sort and print the information by “establishment.” The standard requires you to maintain or make available an OSHA 300 log for each “establishment” that is expected to be in business for one year or longer [Reference 1904.30(a)] - multiple business establishments.

The standard defines an establishment as: “A single physical location where business is conducted or where services or industrial operations are performed. For activities where employees do not work at a single physical location, such as construction; transportation; communications, electric, gas and sanitary services; and similar operations, the establishment is represented by main or branch offices, terminals, stations, etc. that either supervise such activities or are the base from which personnel carry out these activities.”

If you have other specific recordkeeping questions, go to AskOSH.

Yes; however, you must be able to sort and print the information by “establishment.” The standard requires you to maintain or make available an OSHA 300 log for each “establishment” that is expected to be in business for one year or longer [Reference 1904.30(a)] - multiple business establishments.

The standard defines an establishment as: “A single physical location where business is conducted or where services or industrial operations are performed. For activities where employees do not work at a single physical location, such as construction; transportation; communications, electric, gas and sanitary services; and similar operations, the establishment is represented by main or branch offices, terminals, stations, etc. that either supervise such activities or are the base from which personnel carry out these activities.”

If you have other specific recordkeeping questions, go to AskOSH.

Yes, you can keep the records at a central location as long as you can:

• Transmit the information about the injuries and illnesses from the establishment to the central location within seven calendar days required by 1904.30(b)(2) - multiple business establishments.
• Produce and send the records from the central location to the establishment within the time frames required by 1904.35 - employee involvement, and 1904.40 -providing records to government representatives.

If you have other specific recordkeeping questions, go to AskOSH.

Yes, as long as you can sort and print the information by establishment. If you have other specific recordkeeping questions, go to AskOSH.

You must record the injury on the log of the establishment where the employee was injured. Reference 1904.30(b)(4) - multiple business establishments. If you have other specific recordkeeping questions, go to AskOSH.

You are required to count every calendar day that the employee is not capable of working regardless of whether the employee was supposed to work. This includes weekends, holidays and scheduled vacations. Reference 1904.7(b)(4) - general recording criteria. If you have other specific recordkeeping questions, go to AskOSH.